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Friday, October 9
-
8:00 AM – 9:00 AM
Shuttle pickup
Volunteer instructions
FOR THE SHUTTLE DRIVER. Come to PDX with us and rent a big van. Later you will drive people from PDX to the venue. Comes with breakfast and unchallengeable control of the aux.
- Setup
- Not specified
- Event
- 8:00 AM – 9:00 AM
- Breakdown
- Not specified
Staffing
Owner: Bashu Naimi-Roy
Helpers: Joe Robbins
2 people signed up · minimum 1
Minimum met — extra hands welcome
-
12:30 PM – 5:00 PM
Venue setup: Decoration
Welcome Desk
Volunteer instructions
Drape pine boughs all over everything! This task entails:
1) roam the forest and acquire lots of pine boughs (fresh off the ground preferably)
2) snip boughs and tie them into lines or wreaths (we want a good couple hundred feet maybe)
3) hang boughs along railings, awnings, banisters, or wherever seems like a good idea (opportunity for synergy with lighting crew!)- Setup
- Not specified
- Event
- 12:30 PM – 5:00 PM
- Breakdown
- Not specified
Staffing
Owner: Catherine Olsson
Helpers: Chrissy ost, Graham Savio, Zoe Curzi
4 people signed up · minimum 3
Minimum met — extra hands welcome
-
12:30 PM – 5:00 PM
Venue setup: Lighting
Welcome Desk
Volunteer instructions
1) Place a bright lantern at each exit from main field and at each cabin cluster
2) Plant solar stake lighting along the perimeter of the field and along the path to each cabin cluster
3) Plant fairy light mason jars between Toby's and dining hall, and along railings and perimeter of Toby's
4) Make strategic use of any and all other lighting available to illuminate the grounds between areas marked on the map- Setup
- Not specified
- Event
- 12:30 PM – 5:00 PM
- Breakdown
- Not specified
Staffing
Owner: Chris Chan
Helpers: Eliot Howard, Graham Savio, Helen Burak
4 people signed up · minimum 3
Minimum met — extra hands welcome
-
3:00 PM – 5:00 PM
Venue setup: 5k
The Meadow
Volunteer instructions
5k route setup! Help me hang signs along the route to make things slightly less confusing on race day.
- Setup
- Not specified
- Event
- 3:00 PM – 5:00 PM
- Breakdown
- Not specified
Staffing
Owner: James Patrick Bonner
Helpers: Graham Savio, Kara Bonner
3 people signed up · minimum 3
Minimum met — extra hands welcome
-
4:00 PM – 5:00 PM
🚌 Shuttle departs from PDX
Volunteer instructions
Bashu (438-989-3533) picks folks up at the airport at 4pm.
Should arrive around 5pm at Namanu.
Shuttle stays onsite through til Sunday.- Setup
- Not specified
- Event
- 4:00 PM – 5:00 PM
- Breakdown
- Not specified
Staffing
No assignments
No volunteers needed
-
5:00 PM – 6:00 PM
- NEEDS VOLUNTEERS
Arrive & Settle In
Welcome Desk
Volunteer instructions
There will be a welcome desk in a parking lot dropoff zone as people arrive in shuttles and cars. We'll help people get settled.
Volunteers needed:
1) WELCOME DESK (2): say hi to people, give them welcome package/booklet, help them unload bags
2) TRAFFIC WRANGLER (1): send cars back up to the main parking lot after they've unloaded
3) ORIENTER (3): give people their linens and walk them to (or at least towards) their cabin- Setup
- 4:45 PM – 5:00 PM
- Event
- 5:00 PM – 6:00 PM
- Breakdown
- 6:00 PM – 6:30 PM
Staffing
Owner: Helen Burak
Helpers: Eliot Howard, Joe Robbins, Sebastian Rowland
4 people signed up · minimum 6
-
6:00 PM – 8:00 PM
Bar
Raker Lodge Dining Hall
- Setup
- Not specified
- Event
- 6:00 PM – 8:00 PM
- Breakdown
- Not specified
Staffing
Owner: Evangel
No volunteers needed
Existing assignments retained
-
6:00 PM – 8:00 PM
- NEEDS OWNER
Welcome Dinner
Raker Lodge Dining Hall
It's like a rehearsal dinner but everybody's rehearsing.
- Setup
- 5:00 PM – 6:00 PM
- Event
- 6:00 PM – 8:00 PM
- Breakdown
- 8:00 PM – 8:30 PM
Staffing
Owner: No owner yet
Helpers: Helen Burak
1 person signed up · minimum 1
Minimum met — extra hands welcome
-
7:45 PM – 8:30 PM
Folk Dancing with Katherine
Uncle Toby's Storyhouse
Rain location Uncle Toby's Storyhouse
Learn to dance with family and friends from Katherine "Dancing Horse" Hansen.
Volunteer instructions
Folk dancing in the barn! Help Katherine set up the sound system and anything else she needs.
- Setup
- 7:30 PM – 7:45 PM
- Event
- 7:45 PM – 8:30 PM
- Breakdown
- Not specified
Staffing
Owner: Katherine
Helpers: Bashu Naimi-Roy
2 people signed up · minimum 2
Minimum met — extra hands welcome
-
8:30 PM – 10:00 PM
Music: Johnny Franco & His Real Brother Dom
Uncle Toby's Storyhouse
It's Johnny Franco and his real brother, Dom.
- Setup
- Not specified
- Event
- 8:30 PM – 10:00 PM
- Breakdown
- Not specified
Staffing
No assignments
No volunteers needed
Saturday, October 10
-
8:00 AM – 10:00 AM
Breakfast
Raker Lodge Dining Hall
- Setup
- Not specified
- Event
- 8:00 AM – 10:00 AM
- Breakdown
- Not specified
Staffing
Owner: Cyric
No volunteers needed
Existing assignments retained
-
9:45 AM – 11:45 AM
Kids Nature Games with Sarah
Art Barn
Volunteer instructions
Support Sarah in facilitating kids games!
- Setup
- Not specified
- Event
- 9:45 AM – 11:45 AM
- Breakdown
- Not specified
Staffing
Owner: Sarah Parsons
Helpers: Christine Anderson
2 people signed up · minimum 1
Minimum met — extra hands welcome
-
10:00 AM – 11:00 AM
Wedding Day 5k*
The Meadow
Have a nice brisk morning run. It's a beautiful place for it. Some runners may receive a small prize. You can do it, it's not that far.
Volunteer instructions
Need some volunteers who aren't running to help direct people at junctions of the course, and to start/finish the race.
- Setup
- 9:00 AM – 10:00 AM
- Event
- 10:00 AM – 11:00 AM
- Breakdown
- 11:00 AM – 11:15 AM
Staffing
Owner: JP
Helpers: Bukhosi Dube, Joe Robbins, Sebastian Rowland
4 people signed up · minimum 4
Minimum met — extra hands welcome
-
10:45 AM – 12:00 PM
Pick up lunch from Whole Bowl
- Setup
- Not specified
- Event
- 10:45 AM – 12:00 PM
- Breakdown
- Not specified
Staffing
Owner: Kathy Austen
No volunteers needed
Existing assignments retained
-
11:30 AM – 1:00 PM
- NEEDS VOLUNTEERS
Rehearsal
Cathedral of the Ferny Glen
Rain location Uncle Toby's Storyhouse
Volunteer instructions
Wedding party ceremony rehearsal.
Setup: Move electric piano, mics, amplification, and any remaining decor to the Ferny Glen- Setup
- 11:15 AM – 11:30 AM
- Event
- 11:30 AM – 1:00 PM
- Breakdown
- Not specified
Staffing
Owner: Jae Douglas
Helpers: Bashu Naimi-Roy, Bukhosi Dube, Chris Chan, Chrissy ost, Eliot Howard, Gordon Fierce, Joe Robbins, Kara Bonner, Kim Dube, Laurel Parsons
11 people signed up · minimum 19
-
12:00 PM – 2:00 PM
Lunch
Raker Lodge Dining Hall
Menu: The Whole Bowl. It's like eating a hug.
Volunteer instructions
This is food scooped out of trays and into disposable bowls. We'll need to set out tables for trays, disposable bowls and utensils, serving implements, and provide/change out trash cans for food waste. Venue staff will help, but a few people to help it go smoothly would be appreciated.
- Setup
- 11:30 AM – 12:00 PM
- Event
- 12:00 PM – 2:00 PM
- Breakdown
- 2:00 PM – 2:30 PM
Staffing
Owner: Zach Ripka
Helpers: Helen Burak
2 people signed up · minimum 2
Minimum met — extra hands welcome
-
2:00 PM – 3:00 PM
- NEEDS VOLUNTEERS
Reception Setup
Raker Lodge Dining Hall
Rain location Raker Lodge Dining Hall
Volunteer instructions
Decoration for wedding reception! Curtains, lights, table settings, pine boughs, fun stuff. Help us set up.
- Setup
- Not specified
- Event
- 2:00 PM – 3:00 PM
- Breakdown
- Not specified
Staffing
Owner: Alex Bowie
Helpers: Chris Chan, Eliot Howard, Graham Savio, Zach Ripka
5 people signed up · minimum 7
-
3:30 PM – 4:00 PM
Gather & walk together
Uncle Toby's Storyhouse
Gather to take the walk together up to the ceremony location.
- Setup
- Not specified
- Event
- 3:30 PM – 4:00 PM
- Breakdown
- Not specified
Staffing
Owner: Alex Bowie
No volunteers needed
Existing assignments retained
-
4:00 PM – 5:00 PM
Wedding Ceremony
Cathedral of the Ferny Glen
Rain location Uncle Toby's Storyhouse
- Setup
- Not specified
- Event
- 4:00 PM – 5:00 PM
- Breakdown
- Not specified
Staffing
Owner: Alex Bowie
No volunteers needed
Existing assignments retained
-
5:00 PM – 6:00 PM
Cocktail Hour/Mixer
Uncle Toby's Storyhouse
Drinks and performances by the Aurora Chorus and other musical guests.
- Setup
- 4:30 PM – 5:00 PM
- Event
- 5:00 PM – 6:00 PM
- Breakdown
- 6:00 PM – 6:15 PM
Staffing
Owner: Evangel
No volunteers needed
Existing assignments retained
-
6:00 PM – 8:00 PM
Reception Dinner
Raker Lodge Dining Hall
- Setup
- 5:00 PM – 6:00 PM
- Event
- 6:00 PM – 8:00 PM
- Breakdown
- 8:00 PM – 9:00 PM
Staffing
Owner: Alex Bowie
No volunteers needed
Existing assignments retained
-
6:00 PM – 8:00 PM
Reception Bar
Raker Lodge Dining Hall
- Setup
- Not specified
- Event
- 6:00 PM – 8:00 PM
- Breakdown
- Not specified
Staffing
Owner: Evangel
No volunteers needed
Existing assignments retained
-
8:00 PM – 9:00 PM
Ceili Dance
Uncle Toby's Storyhouse
- Setup
- Not specified
- Event
- 8:00 PM – 9:00 PM
- Breakdown
- Not specified
Staffing
Owner: Helen Burak
No volunteers needed
Existing assignments retained
-
8:00 PM – 11:00 PM
Dancing in the moonlight 🌚
Uncle Toby's Storyhouse
- Setup
- Not specified
- Event
- 8:00 PM – 11:00 PM
- Breakdown
- Not specified
Staffing
No assignments
No volunteers needed
-
9:00 PM – 10:00 PM
Groovy Dance
Uncle Toby's Storyhouse
- Setup
- Not specified
- Event
- 9:00 PM – 10:00 PM
- Breakdown
- Not specified
Staffing
Owner: Helen Burak
No volunteers needed
Existing assignments retained
Sunday, October 11
-
8:00 AM – 10:00 AM
Breakfast
Raker Lodge Dining Hall
- Setup
- Not specified
- Event
- 8:00 AM – 10:00 AM
- Breakdown
- Not specified
Staffing
Owner: Cyric
No volunteers needed
Existing assignments retained
-
10:00 AM – 11:00 AM
Nature Walk
Uncle Toby's Storyhouse
Take a little morning hike with us through the woods and down to the Sandy river.
Volunteer instructions
Maybe just somebody to bring up the rear and help wrangle people.
- Setup
- Not specified
- Event
- 10:00 AM – 11:00 AM
- Breakdown
- Not specified
Staffing
Owner: James Patrick Bonner
Helpers: Bashu Naimi-Roy, Kim Dube
3 people signed up · minimum 1
Minimum met — extra hands welcome
-
12:00 PM – 12:15 PM
- NEEDS OWNER
Ritual Sacrifice
Uncle Toby's Storyhouse
Volunteer instructions
Volunteer to be the ritual sacrifice
- Setup
- Not specified
- Event
- 12:00 PM – 12:15 PM
- Breakdown
- Not specified
Staffing
Owner: No owner yet
Helpers: Eliot Howard
1 person signed up · minimum 1
Minimum met — extra hands welcome
-
12:00 PM – 1:00 PM
🚌 Shuttle back to PDX departs
Welcome Desk
Rain location Welcome Desk
Should arrive at the airport around 1pm.
Volunteer instructions
Shuttle driver: take passengers back to PDX, perform dropoff, and return the shuttle to Namanu.
- Setup
- 11:45 AM – 12:00 PM
- Event
- 12:00 PM – 1:00 PM
- Breakdown
- Not specified
Staffing
No assignments
No volunteers needed
-
12:00 PM – 1:00 PM
Goodbyes & Departures
- Setup
- Not specified
- Event
- 12:00 PM – 1:00 PM
- Breakdown
- Not specified
Staffing
No assignments
No volunteers needed
-
1:00 PM – 3:00 PM
- NEEDS VOLUNTEERS
Venue Breakdown
Uncle Toby's Storyhouse
Volunteer instructions
Go through and take everything down. Refer to the inventory sheet for what goes where - lots of stuff is borrowed from different people and needs to go into particular bins. But at the end of the day, get it back to Portland and we'll sort it out.
- Setup
- Not specified
- Event
- 1:00 PM – 3:00 PM
- Breakdown
- Not specified
Staffing
Owner: Helen Burak
Helpers: Chris Chan, Eliot Howard, Joe Robbins
4 people signed up · minimum 5